Working in Records Management, I’m watching the digitisation of corporate files turn file rooms into empty spaces. There are advantages to digital storage, namely, convenience and speed. You can get a look at that file any time of the day or night from anywhere in the world.
Personally, though, I’m sticking with the external HD here on my desk. And I believe that the single-copy paper document, stored in a box on a shelf in a secure location, will make a comeback just like the vinyl LP.
The convenience of digital storage is somewhat diminished when the server holding your document goes down. Hello, Amazon! Did someone kick the plug out at the wall?
It’s also becoming obvious that ‘secure’ doesn’t always mean secure. Stories of intrusion or failure are becoming common – and often, even then, long after the fact. Nobody’s quite sure what damage had been done through Heartbleed before it was detected back in 2014. Yahoo, bless their hears, chose to not bother their customers over that little problem with their email accounts for two years.
And then, there’s those inevitable office screwups that don’t require Chinese or Russian assistance.
Click around Windows Explorer on a PC or Finder on a Mac, and one day you’re bound to accidentally perform some dumb file operation like dragging a folder into another one by mistake.
Well, somebody managed to create a copy of the office Dropbox folder inside the Dropbox folder, and that triggered a cascading series of duplications of several terabytes of data as each repetition of the folder attempted to create a copy of the entire folder, including itself, within itself.
Solution? Give up and start over.
Peter Moon has the story at the AFR.
UPDATE: What happens when a file enters its own portal?